The Bottom Line
- Large suite of document-managing software
- Can create searchable PDFs
- Can build fillable forms from non-fillable documents
- Works with any desktop scanner
- Convert digital images to usable text
- Not always intuitive to use
- Advanced PDF creation with security
- Super-compressed scanned color documents
- Can use multiple scanner profiles
- Scanning and routing software
- Create fillable forms
- Scan documents directly to Sharepoint
Guide Review - PaperPort Professional 12 Document Management Software
Enter PaperPort Professional 12, a software suite from Nuance that makes it easy to organize documents and files from different users across the network. It includes a host of benefits that can make businesses run a bit more smoothly as well.
For example, if you ever need a fillable form created from a paper form (or from a non-fillable Adobe Acrobat file), PaperPort 12 can help. It "recognizes" the locations where data can be entered and automatically converts them into fillable fields. The process wasn't perfect (although not surprisingly it worked perfectly with the test PDF provided with the review kit), but any incorrect or missing fields were easily and quickly corrected.
At the heart of the software is optical character recognition (OCR) that turns text from an image or PDF into plain text that can be edited. The better the OCR, the less correction work you'll have to do on the results. PaperPort's OCR worked quite well and I was impressed with the way it was able to smoothly convert PDFs to Word documents. Again, it wasn't flawless, but it was very good. One benefit of this is that it allows you to take a picture of a document and turn the resulting image into editable text, even if your original image was off center (the image is automatically deskewed).
Nuance says that the software will work automatically with any desktop scanner, and I found this to be the case with only a single exception, a portable scanner that remained invisible to the software. It was easy to get the programs working with all other scanners I tested.
I found the software not as intuitive as I expected it to be, but after using it for a few hours it made more sense; perhaps a bit more instruction information in the box would be helpful. However, the 'How To' guides in the program walk users through the most commonly used features. The PaperPort software doesn't come cheap--the Professional version is about $175--but home users who don't need all this functionality can certainly rely on the cheaper versions of the software. For business users, it's certainly worth a try--and the extra money.